Employment Opportunity Announcement                                                 March 7, 2025

The Windham County Natural Resources Conservation District (WCNRCD) seeks an Administrative Assistant to help support the district’s conservation programming in Windham County.

Job Type:                               Part-time (up to 20 hours/week with a flexible schedule including some weeknight and weekend commitments)

Job Term:                              Permanent (dependent on continuity of sufficient funding)

Location:                                Brattleboro, VT. This is a primarily remote position, but in person work is required approximately once per week in the Brattleboro office.  

Starting Date:                        Approximately April 7, 2025.

Job Description:

Summary:

The Windham County Natural Resources Conservation District (WCNRCD) seeks to fill a part-time Administrative Assistant Position to support the district’s mission to serve the Windham County community. The Administrative Assistant will support district operations by assisting with financial operations, including payroll, processing of bills and invoices, and tax filings. The person serving in this role will also play a key role in management of the district’s annual plant and trout sales programs. This work will include processing orders, tracking inventory and coordinating with suppliers. Additional duties will include answering phones and emails and responding to public requests for assistance by connecting members with the appropriate staff person.  The individual who fills this position should be a highly organized and self-sufficient professional.

Duties and Responsibilities:

The Administrative Assistant will process bi-weekly payroll by entering timesheets into QuickBooks, filing required bi-weekly and monthly tax reports and withholding payments, and paying health insurance premiums and 401K contributions. Additional financial duties will include processing bills for payments and payments received on invoices and maintaining detailed records. The Administrative Assistant will take a lead role in managing the plant and trout sales programs, which will include processing orders, tracking inventory, updating the sales website, coordinating with suppliers and responding to customers questions via email and phone. The person in this position will also help prepare for monthly board meetings by creating the agenda in consultation with the executive director and board chair, assembling required materials, operating virtual meeting and recording equipment and supporting the district’s compliance with Vermont Open Meeting Law. Other duties will include preparing bulk mailings and email newsletters, scheduling staff site visits and maintaining digital and physical files.

Required Qualifications:

Qualified candidates will have at least three years of relevant practical experience. Preferred candidates will have experience with bookkeeping and financial software such as QuickBooks. Candidates must have outstanding organizational and communication skills, the ability to prioritize tasks and to work both independently and collaboratively as part of a team.

Applicants who do not yet have all the required and preferred skills but are enthusiastic about the work are encouraged to apply.

Supervision:

The Administrative Assistant will be an employee of the Windham County Natural Resources Conservation District. Direct supervision will be by the Executive Director, who is responsible to the District’s Board of Supervisors. Guidance and workload prioritization will be provided by the Executive Director. Changes in duties and program direction must be approved by the Executive Director and the Board of Supervisors and be in line with district priorities and strategic plan.

Critical Skills Needed:

●        Comfortable speaking on the phone with members of the public.

●        Able to juggle multiple tasks and competing timelines.

●        Self-organizing and goal setting; detail-oriented in data management and communication

●        Ability to work independently and as part of a team, and to work efficiently without direct supervision

●        Candidate must be able to clear a thorough federal background check to work in the USDA Service Center.

●        Strong computer literacy including experience with Windows, MS Office, Google Drive and social media platforms

●        Candidate must have access to a personal vehicle for occasional travel throughout district with mileage reimbursement provided

Desired Skills and Experiences

●        Experience in non-profit and/or government work environments.

●        Experience using QuickBooks for Financial Management.

Compensation: Starting pay rate of $21/hour with predictable pay increases after the first six months and annually contingent on satisfactory performance reviews, paid time off and paid holidays, paid sick leave, cash stipend equal to 20% of gross wages employee can use towards health care or to supplement income, short-term disability insurance and 401K option with match.

To Apply:

Please email windhamcountynrcd@gmail.com a single PDF file with “Administrative Assistant Application” in the subject line, containing:

1. A cover letter indicating your interest in the position
2. A resume detailing relevant education and experience
3. Three professional references

●        Position will remain open until filled; however, the district will begin reviewing applications and scheduling interviews on March 24.

●        All qualified applicants will be considered for employment regardless of race, color, religion, sexual orientation, gender identity or national origin.